Runningacoachingbusinessishard.Thismakesiteasy.
Onboarding, payments, renewals, contracts, forms, sales calls and your team's numbers — pulled together and run automatically. You run the business. CoachHQ runs everything else.
Somewhere out there is a version of your business that runs without you chasing it.
Have a go. This one's yours to break.
The real app, with a demo business inside. Open a client, review a check-in, retry the failed payment, clear the board. The greyed items are live in the full app.
Dozens of moving cogs. Which one is grinding you today?
Tap one. See exactly what CoachHQ takes off your plate.
Onboarding by hand. Renewals worked out manually. Forms chased. A to-do list that never clears.
The client journey is automated end to end: one link and the forms, contract, payment and check-ins are all set.
It's not the coaching that burns you out. It's the running of the thing.
You close a client in the DMs. Brilliant. Then the real work starts:
- Send the check-in questionnaire, chase it twice
- Type their details into the spreadsheet, again
- Send the Stripe link, screenshot it so you don't forget
- WhatsApp the welcome message between client check-ins
- Work out the renewal date, set a phone reminder
- Answer “what's my plan?” from the sofa at 9pm
Onboarding one new client: forms, contract, payment, check-ins. Two hours by hand. Or one link.
One platform. Seven apps gone. Your weekends back.
- 7 apps, £100–200/mo in subscriptions
- 15 hours/week on admin
- Renewals tracked in a Notion board
- Contracts in DocuSign, signatures chased manually
- Payments manually checked in Stripe
- No idea what's coming in next month
- Up at 5am, home at 11:30pm
- 1 platform, £300, 0% platform fee on transactions
- Enrollment automation — contract + payment + scheduling in one link
- 60/90-day renewal pipeline visible
- Contracts with your terms, signed before payment clears
- Failed payment alerts in 24 hours
- Live MRR dashboard + close rate by closer
- Actual weekends
I'm not a software company. I'm a coach who got sick of running one.
I'm Mezz. I run WedShape — an online coaching business for brides. £1.24M of coaching has gone through it. So when I talk about your business, I'm talking about mine too.
Here's what my Tuesday nights used to look like: working out renewals in a spreadsheet. Chasing a form. Retrying a payment Stripe had given up on. Wondering which of my coaches was actually keeping their clients. The coaching was the easy part. Running the thing was eating me alive.
I looked for the tool that would fix it. GHL was built for agencies. Dubsado for freelancers. Kajabi for course creators. Nothing was built for someone running recurring coaching relationships with real clients and a real team.
So I built it. Not to sell software — to save my own business. WedShape was the first client. Every feature in CoachHQ exists because one of those Tuesday nights demanded it.
That's why the demo at the bottom of this page isn't a salesperson and a slide deck. It's me, on a 15-minute call, showing you exactly what this would take off your plate. Because that's what I wish someone had done for me.
P.S. There's no contract on the monthly plan. If I can't make your business easier to run in a month, walk away and keep everything you learned.
Take me up on it — book a 15-minute demoBuilt around the 3 things that actually move the needle.
Enrollment that doesn't break.
One link. Contract signed, payment collected, onboarding triggered, first session booked — during the call.
The 48 hours after 'yes' is where most coaches lose 20% of their revenue. We close that window.
A real dashboard, not a spreadsheet.
MRR. Close rate by closer. Renewal pipeline 30/60/90 days out. Churn-risk signals per client.
Open it on a Sunday night. Know exactly what next month looks like before Monday starts.
Contracts with teeth.
Contracts with your cancellation policy and payment terms hard-coded. Signed before payment clears.
One of our coaches stopped three chargebacks in his first month using it.
Your whole operation in the same pocket as your rest timer.
Check your closer's numbers from the school run. Fix a payment from the gym floor. Approve an onboarding from the sofa. Every client, every payment, every coach, every number — on your phone.
Your business is getting a COO. It lives in your phone.
“Charge Sarah £250, retry Jake's payment, send me this month's numbers.” Texted. Done. The AI COO is coming to CoachHQ — founding members meet it first and keep today's price.
You're losing money in places you never look. The software looks everywhere, all the time.
A failed payment can sit 10–14 days before you'd notice. CoachHQ retries it and flags it the same day.
Renewals worked out and surfaced before they lapse — not discovered in a spreadsheet a month later.
Show rate, close rate and value by closer, source and campaign. Decisions from data, not gut-feel.
Clients rarely cancel because they're unhappy. They cancel because nobody noticed they went quiet. Now someone does.
Real coaches. Real numbers. Real results.
“That's £1.2 million worth of clients who didn't slip through the cracks.”
“It was taking me an hour and a half to go through our entire client base and work out renewals. Now I don't.”
“Every renewal tracked, every payment watched, every coach measured. That's what 'handled' means.”
Every tool you're using was built for someone else.
GHL was built for agencies. Dubsado for freelancers. Kajabi for course creators. Stripe + Notion + Calendly was built for nobody — you just stitched it together.
You can't scale a business that lives in your head. So we moved it into a machine.
The system is the manager
Every hire multiplies chaos — unless the standards, workflows and visibility are built into the system, not stored in your head.
Businesses that scale have systems. Businesses that stall have owners doing everything.
The buyback rate
Your rate is £100–£150/hour. Your admin rate should be £0 — because a system should do it while you decide.
The boring bits run themselves. You just decide.
30 clients vs 300
The difference between 30 clients and 300 isn't more hustle. It's whether the machine runs without you chasing it.
CoachHQ is the machine.
Everything included, when you start today.
The full downside is £300.
There's no contract on the monthly plan.
Try it for a month. If CoachHQ doesn't save you at least £300 — in time, in caught payments, in clients who didn't slip through the cracks — cancel. You're out £300 and you keep everything you learned.
Other platforms take 2–5% of every transaction on top of Stripe's fees. CoachHQ takes 0%. At £10k/month processed, that's £200–£500/month in platform fees you won't pay. The tool pays for itself on day one.
The questions coaches actually ask before signing up.
Give me 15 minutes and your client list.
Book a 15-minute demo call with me. I'll show you exactly what CoachHQ takes off your plate — payments, renewals, onboarding, your team's numbers — and if you like it, we'll get you set up the same day. If it doesn't feel like the easiest your business has ever been to run, walk away. No contract on the monthly plan anyway.