The business OS built for online coaches.
Stop duct-taping 7 apps together. Run contracts, payments, onboarding, and your full client pipeline from one platform — built by a coach, for coaches.
I absolutely love the coaching and I hate the rest of it.
You're not running a coaching business. You're running 7 apps held together with copy-paste.
Every new client means the same circus:
- Typeform intake → copy-paste into a spreadsheet
- DocuSign contract → wait, chase, chase again
- Stripe link → manually check if it went through
- Calendly → send another link
- WhatsApp welcome → buried under 200 other messages
- Update the spreadsheet → or don't, nobody will notice
45–90 minutes per client. At 4 new clients a month, that's 6 hours of admin before you've started coaching them. Add renewals, check-ins, offboarding — you're at 10–20 hours a week.
The mistakes costing you £2k–£5k every month — and you can't see any of them.
Failed payments sit 10–14 days before you notice. By then the client has ghosted.
2 clients/month go cold in the 48-hour window between 'yes' and 'enrolled.'
One closer averages £1,200/deal. The other £2,100. Same calls. You can't see it.
Clients don't cancel because they're unhappy. They cancel because no one noticed they went quiet.
I built this because my own business was breaking.
I'm Mezz. I run WedShape — an online fitness coaching business for brides.
When we scaled past £15k/month, the backend broke. Stripe for payments. Notion for tracking. Spreadsheets for renewals. DocuSign for contracts. Calendly for bookings. None of it talked to each other. Clients fell through cracks. Revenue leaked.
I looked for a tool that solved it. GHL was built for agencies. Dubsado for freelancers. Kajabi for course creators. Nothing was built for recurring coaching relationships.
So I built CoachHQ. WedShape was the first client. Over £10.2M has been processed through the platform. Every feature exists because a real problem demanded it.
I don't sell software to coaches from an office. I am the coach. I use this every day.
"That's £1.2 million worth of clients who didn't slip through the cracks."
— Rachel, Founder, WedShape
One platform. Seven apps gone. Your weekends back.
- 7 apps, £100–200/mo in subscriptions
- 15 hours/week on admin
- Renewals tracked in a Notion board
- Contracts in DocuSign, signatures chased manually
- Payments manually checked in Stripe
- No idea what's coming in next month
- Up at 5am, home at 11:30pm
- 1 platform, £235, 0% platform fee on transactions
- Enrollment automation — contract + payment + scheduling in one link
- 60/90-day renewal pipeline visible
- Contracts with your terms, signed before payment clears
- Failed payment alerts in 24 hours
- Live MRR dashboard + close rate by closer
- Actual weekends
Built around the 3 things that actually move the needle.
Enrollment that doesn't break.
One link. Contract signed, payment collected, onboarding triggered, first session booked — during the call.
The 48 hours after 'yes' is where most coaches lose 20% of their revenue. We close that window.
A real dashboard, not a spreadsheet.
MRR. Close rate by closer. Renewal pipeline 30/60/90 days out. Churn-risk signals per client.
Open it on a Sunday night. Know exactly what next month looks like before Monday starts.
Contracts with teeth.
Contracts with your cancellation policy and payment terms hard-coded. Signed before payment clears.
One of our coaches stopped three chargebacks in his first month using it.
Real coaches. Real numbers. Real results.
“That's £1.2 million worth of clients who didn't slip through the cracks.”
“It was taking me an hour and a half to go through our entire client base and work out renewals. Now I don't.”
“I absolutely love the coaching and I hate the rest of it. This gave me back the rest of it.”
Every tool you're using was built for someone else.
GHL was built for agencies. Dubsado for freelancers. Kajabi for course creators. Stripe + Notion + Calendly was built for nobody — you just stitched it together.
You've hit your pain line. That's not a coaching problem. It's a systems problem.
The Replacement Ladder
Most coaches try to hire their way out. VA → second coach → closer. But the foundation — the systems — is still broken.
CoachHQ is step 1 of the ladder.
The Buyback Rate
Your coaching rate is £100–£150/hour. Your admin rate should be £0 — because a system should do it.
Every admin hour is bought at £150 and sold at £0. 15 times a week.
The Pain Line
There's a point where growth = pain. More clients = more admin = more chaos. Most coaches hit this at £8–15k/mo.
CoachHQ moves the pain line.
Everything included, when you start today.
The full downside is £235.
There's no contract on the monthly plan.
Try it for a month. If CoachHQ doesn't save you at least £235 — in time, in caught payments, in clients who didn't slip through the cracks — cancel. You're out £235 and you keep everything you learned.
Other platforms take 2–5% of every transaction on top of Stripe's fees. CoachHQ takes 0%. At £10k/month processed, that's £200–£500/month in platform fees you won't pay. The tool pays for itself on day one.
The questions coaches actually ask before signing up.
Stop running your business on spreadsheets.
Over £0.0M processed. Built by coaches. £235. No contract.